NOMENCLATURE AND CONSTITUTION
1.
TITLE.
a)
This Competition shall be designated the Medway Youth League and
known as the
b)
All such Member Clubs must be affiliated to the Kent County
Football Association Limited and their names and particulars shall be returned
annually by the appointed date on the Form “D” to the Kent County Football
Association. Member clubs shall provide any such information as may be required
by the league for this purpose.
c)
This Competition shall apply annually for sanction to the Kent
County Football Association and the constituent teams of Member Clubs may be
grouped in divisions, each not exceeding 14 in number and shall be divided into
the divisions that the Committee deem appropriate for the well being of the competition.
(i)
Member clubs can not enter more than 2 teams in any age group from
under 8 to under 16.
(ii)
Member clubs entering teams at under 8 to under 10 age groups will
be required to register enough players to provide two 6 “A” side teams.
(iii)
Priority of membership will be given to teams who played in the
league in the previous season.
d)
Member Clubs shall not enter any of their teams in any other
Competitions (with the exception of FA. and
e)
The competition will provide 11-a-side
football for players who have attained the age of 10 and Mini-Soccer for
players who have attained the age of 6 years but not the age of 10 years, as at
f)
Each member club must have an adult Secretary.
g)
Each member club shall be supplied with one copy of the League
Constitution for their Secretary and additional copies for each team entered
into the League.
h)
No application for membership of the league will be permitted from
any club which has any players under financial contract without full Management
Committee approval.
i)
Each member club shall pay a membership fee, per team entered or
registration fees as decided by the Management Committee, to which clubs will
receive notification by the AGM.
j)
Any team that does not pay the membership fee, if notified at the
AGM, by 1st August may not, if the Management Committee so desires,
enter the competition.
k)
The League membership fee , if notified
at the AGM, shall not be returnable in any circumstances after acceptance to
the League.
l)
Membership of the League shall be open to all amateur Youth
Football Clubs whose grounds are within a radius of 20 miles of The Brook
Theatre, Chatham, subject to a maximum of 36 teams at under
8 to under 18.
m)
Mobile numbers for contact with clubs / fixture secretaries will
not be accepted.
2.
ENTRY FEE, SUBSCRIPTION, DEPOSIT
a)
Applications by existing Member Clubs for admission to this
Competition must be made prior to the 1st June of each season in writing to the
League Secretary. Application for membership of the league with regard to clubs
that were not member clubs the previous season, should
be made in writing to the League Secretary prior to 1st May of each season.
At the discretion of a majority
of the accredited voting members present applications, of which due notice has
been given, may be received at the Annual General Meeting or a Special General
Meeting.
b)
The Annual Subscription shall, if notified at the AGM, be payable
on or before the 1st August in each year.
c)
A Club shall not participate in this Competition until all monies
due have been paid.
d)
Clubs must advise annually to the Secretary in writing by 1st
August of its Kent County Football Association affiliation number for the
forthcoming Season. Clubs must advise the Secretary in writing or on the
prescribed form, of details of its Headquarters, Officers and any other
information required by the Competition.
3.
OFFICERS
a)
The Officers of the Competition shall be known as The Management
Committee to be elected annually at the Annual General Meeting. (N.B. Auditors are not Officers).
4.
MANAGEMENT, NOMINATION, ELECTION
The Management Committee shall
comprise the following members whose duties are described where necessary:-
Chairman,
Vice-Chairman, Secretary, Treasurer.
Registration/Fixture
Secretaries:- To
maintain a register of players, check result cards, and manage fixtures.
Public Relations
Officer:- To
control and manage all matters relating to the media.
League Promotions
Officer:- Responsible
for sales and marketing of the League
Result Secretary:- To
receive and circulate match
Webmaster
:- To
maintain the League Website and compile and circulate League tables and
fixtures.
Referee Secretary:- To
allocate matches to Referees available to the League.
League Welfare
Officer To liaise with KCFA Welfare Officer and to play an active
role in creating awareness of poor practise and abuse to
League officials/referees and to member clubs.
Match Observers:- During
a playing season the League Committee may appoint person(s), as deemed necessary, to act as
match observers. The appointed person(s) will have the same authority as a
Committee Member. but would not attend meetings or
have any voting rights.
a)
The Competition shall be governed in accordance with the Rules and
Regulations of The Football Association by a Management Committee comprised of
Officers and Committee members who shall be elected at the Annual General
Meeting. All participants shall abide by
The Football Association Regulations for Safeguarding Children as determined by
The Association from time to time.
b)
Retiring Officers shall be eligible to become candidates for
re-election without nomination. All other candidates for election as Officers
or Members of the Management Committee shall be nominated to the Secretary in
writing, signed by the Secretaries of two Member Clubs, not later than 1st
May in each year. Names of the
candidates for election shall be circulated with the notice of the Annual
General Meeting. In the event of there being no nomination in
accordance with the foregoing for any office, nominations may be received at
the Annual General Meeting.
c)
The Management Committee shall meet at least once a month to deal
with business as it arises. On receiving a requisition signed by two-thirds of
the Members of the Management Committee the Secretary shall convene a meeting
of the Committee.
d)
Except where otherwise mentioned all communications shall be
addressed by mail, email or fax to the Secretary who shall conduct the
correspondence of the Competition and keep a record of its proceedings.
e)
All communications received from Clubs must be conducted through
their nominated Officers.
f)
No person who manages a team in an age group can be appointed to
act as league Fixture / Registration Secretary for that same age group.
g)
To ensure the continuity of the League from one year to another,
the Chairman and Vice Chairman can only be proposed and elected from person(s)
who have at some time previously served on the Management Committee.
h)
A maximum of two persons per club may be elected to the Management
Committee as may any adult not involved with member
clubs committees, but shall there be more than one Management Committee member
per club then only one member, nominated by the Management Committee will hold
a Management Committee vote.
i)
Any member of the Management Committee not attending for two
consecutive meetings, shall, unless they send an explanation deemed acceptable
to the Management Committee, cease to be a Committee Member. If a Committee
member is absent from a meeting and requires business to be discussed all
relevant information must be given to another Committee member prior to that
meeting.
j)
Management Committee Members shall declare any interest they have
with member clubs and this will be recorded as a listing in the MNYL handbook.
k)
All league correspondence must be replied to by member clubs as
and when requested.
l)
In the event of any dispute involving a club with whom a
Management Committee Member is associated with, then
those Management Committee Members involved shall leave the meeting whilst such
matters are discussed and decisions taken.
m)
All complaints by one team against another must be lodged in
writing to the League Secretary within seven days of the event giving rise to
the complaint, other wise paragraph 5d applies.
5.
POWERS OF MANAGEMENT
a)
The Management Committee appoint sub-committees and delegate such of
their powers as they deem necessary. The
decisions of all sub-committees shall be reported to the Management Committee
for ratification.
b)
Subject to the permission of the Kent County Football Association
Limited having been obtained, the Management Committee may order a match or
matches to be played each season, the proceeds to be devoted to the funds of
the Competition and, if necessary, may call upon each Club (including any Club
which may have withdrawn during the season) to contribute equally such sums as
may be necessary to meet any deficiency at the end of the season. (See Rule
6(e).
c)
Each Member of the Management Committee shall have the right to
attend and vote at all Management Committee Meetings and have one vote thereat,
but no Member shall be allowed to vote on any matters directly appertaining to
such Member or to the Club so represented. (This shall apply to the procedure
of any sub-committee). In the event of the voting being equal on any matter,
the Chairman shall have a second or casting vote.
d)
The Management Committee shall have powers to apply, act upon and
enforce the Rules of the Competition and shall also have jurisdiction over all
matters affecting the Competition, including any not provided for in the Rules.
Except where these Rules provide for the imposition of a set penalty any Club,
Official or Player alleged to be in breach of a Competition Rule must be
formally charged in writing and given the opportunity to present their case
before the Management Committee. All breaches of the Laws of the Game, Rules
and Regulations of The Football Association shall be dealt with in accordance
with F.A. Rules.
e)
All decisions of the Management Committee shall be binding subject
to the right of appeal to the Board of Appeal in accordance with Rule 16.
Decisions of the Management Committee must be notified by mail, email or fax to
those concerned within Fourteen days.
f)
Five Members of the Management Committee shall constitute a quorum
for the transaction of business of the Management Committee and Three Members
shall constitute a quorum for the transaction of business by any sub-committee
of the Competition.
g)
The Management Committee, as it may deem necessary, shall have
power to fill in an acting capacity, any vacancies that may occur amongst their
number.
h)
A Club having failed to comply with an order or instruction of the
Management Committee, or failing to satisfactorily attend to the business
and/or the correspondence of the Competition, shall be
liable to be fined or otherwise penalised at the discretion of the Management
Committee.
i)
All fines and charges shall be paid within 14 days of the date of
the sending of the written notification. Clubs, Officials or individuals
committing a breach of this Rule will incur such penalties as the Management
Committee may impose.
j)
Circulation of minutes by mail, email or fax shall be regarded as
written communication in respect of items contained therein.
k)
The Management Committee shall have the power to fill any vacancy
that may occur in the membership of the Competition between
the Annual General or Special General Meeting called to decide the constitution
and the commencement of the Competition season.
l)
No participant under the
age of 18 can be fined.
6.
ANNUAL GENERAL MEETING
a)
The Annual General Meeting shall be held not later than June each
year. At this meeting the following
business shall be transacted provided that at least Two thirds of the
Membership are present and entitled to vote:-
(i)
To receive and confirm the Minutes of the preceding Annual General
Meeting.
(ii)
To consider any business arising there from.
(iii)
To receive and adopt the Annual Report, Balance Sheet and
Statement of Accounts.
(iv)
Election of Clubs to fill vacancies (as recommended by the
Management Committee).
(v)
Constitution of the Competition for ensuing season.
(vi)
Election of Officers and Management Committee.
(vii)
Appointment of Auditors.
(viii)
Alteration of Rules, if any (of which notice has been given, rule
20b).
(ix)
Fix the date for the commencement and conclusion of playing
season.
(x)
Other business of which due notice shall have been given and
accepted as being relevant to an Annual General Meeting.
b)
A copy of the duly audited Balance Sheet, Statement of Accounts
and Agenda shall be forwarded to each Club at least fourteen days prior to the
meeting, and to the Kent County Football Association Limited.
c)
A signed copy of the duly audited Balance Sheet and Statement of
Accounts shall be sent to the Kent County Football Association Limited within
fourteen days of its adoption by the Annual General Meeting.
d)
Each Full Member Club shall be empowered to send two delegates to
an Annual General Meeting. Each Club shall be entitled to one vote only. Not
less than 28 days’ notice shall be given of any Meeting.
e)
Clubs who have withdrawn their Membership of the Competition
during the season being concluded or who are not continuing Membership shall be
entitled to attend but shall vote only on matters relating to the season being
concluded.
f)
All voting shall be conducted by a show of voting cards unless a
ballot be demanded by at least 20 of the delegates
qualified to vote or the Chairman so decides.
g)
No individual shall be entitled to vote on behalf of more than one
Full Member Club.
h)
Any continuing Member Club failing to be represented at the Annual
General Meeting without satisfactory reason being given shall be fined.
i)
Officers and
Management Committee members shall be entitled to attend and vote
at an Annual General Meeting.
7.
AGREEMENT TO BE SIGNED
a)
The Chairman and the Secretary of each Club shall complete and
sign the Club Application form which shall be deposited with the Competition.
b)
Any alteration of the Chairman and/or Secretary on the Club
Application form must be notified to the Kent County Football Association
Limited and to the Secretary of the Competition
8.
QUALIFICATION OF PLAYERS
The qualification dates for the
competition shall be as follows:
Mini-Soccer
To play in a KO cup game or a
game where points are awarded, or
Under 8 Players aged 6 and
under 8
Under 9 Players aged 8 and under 9
Under 10 Players aged
8 and under 10
Youth Football
Under 11 Players aged
10 and under 11
Under 12 Boys aged
10 and under 12
Under 13 Boys aged
11 and under 13
Under 14 Boys aged
12 and under 14
Under 15 Boys aged
13 and under 15
Under 16 Boys aged
14 and under 16
Under 18 Boys aged
15 and under 18
In accordance with
the foregoing qualifications a player under the age of 15 as at
August in the
playing season must not play in a match where any other player is older or
younger
by 2 years or more.
(The above
qualification dates are subject to the provisions contained in FA Rule C.4(a)(v)).
a)
Contract players, as defined in Football Association Rules, are
not permitted in this Competition.
(i) No player registered with a F.A.
Premier League or
(ii) A Player registered with a Centre
of Excellence may not play in this Competition.
b)
A registered youth playing member of a Club is one who, being in
all other respects eligible, has:-
(i)
Signed a fully and correctly completed Competition registration
form in ink, countersigned by his / her parent or guardian and by Officers of
the Club, and who has been registered with the appropriate Registrations
Secretary.
(ii)
A separate document, for club use only, must incorporate any known
serious medical conditions of the player and emergency contact details of the players parents or guardians. These details must be
available at matches and training events the player attends within the
management of the club or competition.
(iii)
Each team must register its players on the appropriate
registration form. Two current identical passport type photos of the player
seeking registration must accompany the respective form, together with
confirmation that the club have seen proof of the player’s date of birth.
c)
At the start of the season member clubs must forward their teams
completed registration forms, to the correct Registration/Fixture Secretary by
(i)
U8, 9, & 10 age groups a minimum of 12 registration forms are
required.
(ii)
U11, 12, 13, 14, 15, 16 & 18 age groups minimum of 11
registration forms are required.