Medway News Youth League

 

 

 

 

 

 

Minutes of Committee Meeting held at Lordswood Leisure Centre on Wednesday, 3^rd October 2007 at 8.00 p.m..

 

1.   COMMITTEE:

PRESENT:  Vic Williams (chairman), Vic Smith, Michele Leadsham, Andy Bonneywell, Graham Adsett, David Durham, Sarah Monk, Jim Carey, Ian Ballard, Ray Kerr, Claire Blake, Sue Sandmann and Chris Carey.

Keith McCourt our KCFA rep also in attendance.

 

APOLOGIES:  Tina Loftus, Ray Swatton and Mark Sandmann.

 

ABSENT:  none

 

2.   MINUTES OF THE LAST MEETING (on 5^th September 2007):

were agreed to be a true and accurate record and were signed by the chairman. 

The meeting requested by Real 60 will now take place on 7^th November 2007, Lordswood Leisure Centre at 7.00 p.m..

 

3.   CORRESPONDENCE:

Amendments to Fixture Booklet

Pages 4,5,9,12 &16  postcode for Cliffe Woods Primary School should be  ME3 8UJ

Pages 13, 15, 17, 22,23, 27, &30  - telephone number for Wigmore Youth’s fixture secretary Jas Clare  (11 a-side teams only) is now 01634 360292

Page 6 U/9 Div 2 Walderslade fixture secretary is now Danny Morgan 01634 867558

Page 6 U/9 Div 2 Rainham Kenilworth Athletic Paul Tucker’s phone number is 01634 300234

Page 8 U/10 Div 1 Walderslade fixture secretary is now Howard Donovan 01634 400407

Pages 13 & 25 Strood 87 U/11 & U/15 will play at Hundred of Hoo School wef 14^th October.

Page 15 U/12 Div 2  Sheerness East Youth fixture secretary is now Karen Baker 01795 874579

Page 15 U/12 Div 2  Spartac ground is now Newington Rec., Playstool Road, Newington

Page 16 U/12 Div 3 Sheerness East Dynamos fixture secretary is now Jason Gibbs 01795 583521 

Page 16 U/12 Div 3 Rainham 84 ground is now Howard School, Derwent Way, Rainham

Page 17 U/13 D1 Rainham 84 ground is now Sally Port Gardens, Gillingham

Pages 25 & 26   Royal Princes Park ground is now confirmed as Medway Community College, Chatham.

 

K.C.F.A. Ltd.  statements of players suspended 7/9/07, 14/9/07 and 28/9/07

 

 

K.C.F.A.Ltd.  Div 1 minutes of discipline committee 18/9/07 and committee minutes 24/09/07.

K.C.F.A.Ltd.  Div 2 committee minutes 6/9/07

N.B. The MNYL discipline committee will review all disciplinary reports received from the K.C.F.A. Ltd. throughout the season and further charges may be levied on clubs by the MNYL when the K.C.F.A. Ltd. have completed their enquiries.

 

Fulston Zebras  Note of thanks from Fulston Zebras Sports U/15s to Lordswood Youth U/15s for the help given to them when one of their players sustained a fractured leg on the first day of the season.  Emma and Lee are praised for their handling of the incident and game which was played to its conclusion.

The MNYL will send best wishes to Gareth Parry for his speedy recovery.

 

Woodpecker  It came to light from a league referee that Woodpecker U/18s (D1) have moved venue and kick off to Sturdee Club, Hoo at 2.00p.m..  This may cause problems with the appointment of referees. If the referees secretary cannot appoint a neutral referee for 2 p.m. the team will be expected to k.o. at 10.30 as previously notified.

 

Strood 87   Note of thanks from Strood 87 U/15s to Sarah Monk and Horsted Youth for allowing them use of their pitch on 16/9/07 as their own was unfit.

 

Anchorians  Advising the MNYL of an injury sustained by their U/11 player Liam Jessop during the fixture on 30^th September.  The committee will send him best wishes.

 

Rainham Kenilworth  The club secretary attended a site meeting at Cozenton Park after concerns were raised by all clubs hiring the venue for the state of pitches and inadequate marking.  He reports that Medway Council acknowledge the shortfall in standard and have undertaken to make necessary improvements.   Brian is thanked for his efforts on behalf of all concerned.

 

ALCOHOL AT GAMES

There have been 2 occasions this season where league officials have found spectators at games drinking alcohol on the touchline.  Both clubs have been cooperative but all clubs are advised that the MNYL Committee deems it misconduct for anyone to drink alcohol at any of our fixtures. It is felt entirely inappropriate and could bring the league into disrepute.

 

WEBSITES several clubs have raised issues around other clubs websites this month.

2 aspects – suggest you read page 50 KCFA handbook Rule 8 regarding content & responsibilities.  Any cases  giving cause for concern will be reported by the MNYL to the KCFA Ltd..

MNYL consider them to be a form of media as per Rule 23d) with regard to results/reports.  Results should not be put in the public domain until after Tuesday’s publication in the Medway Standard and reports until after Friday’s publication in the Medway News.  This is the same timescale as applied by the MNYL webmaster. Failure to comply could affect our sponsorship agreement.

Photographs of children from other teams should not be published on your site without permission of the opponents.  If you need any clarification refer to the League Welfare Officer.

 

 

4.   CHAIRMAN’S REPORT

Secretaries - It is very important that you pass on to your Managers everything that is in the monthly minutes and also what you were told verbally at the Secretaries meeting in August. The League Secretary explained to you how important it was to have players registrations in your possession before the player plays. The new season kicked off four (4) weeks ago and we have had three (3) un-registered players already. The Constitution is very clear 8k(l)

We have also  had a few red cards in this period of time, we will be monitoring this and if it is one team the club and the team Manager will be brought before the Discipline Committee.

White lines are put there for the players to play football and not for the spectators to cross to get a better view of the game, please keep behind the white line. Please let us all enjoy the football this season.

 

5.   VICE CHAIRMAN’S REPORT

Low referee marks received comments noted
1> 09/09/07 U14   Spartac v Eagles
2> 16/09/07 U12   Rainham Eagles v Cobham Colts
3>                U16   Pegasus 81 v Bredhurst Juniors
4> 23/09/07 U8     Valley Colts v Royal Princes Park

5>                U16   Valley Colts v Black Lion Youth
6> 30/09/07  U15 Lordswood Youth v Thamesview Youth
7>                 U/12  Borstal 88 v Rainham 84
When compiling reports please endeavour to be constructive  with
observations rather then just critical statements in your comments eg
"It is also important to note that there was NO element of bias in the
referee.  The above points were equally present in his running of the game
for both sides.
We hope that these observations help the development of this referee, as it
is important that the game does attract new young referees and helps them
mature into excellent officials."
Vic Smith

6.   SECRETARY’S REPORT

This month has seen more than a fair share of teething problems.  A significant number of these and a large number of phone calls could be prevented if, at the risk of repeating myself,  the league minutes were circulated and read by fixture secretaries and managers in the clubs.  Secretaries, please discuss this at your next club meeting.  I know many of you have a cascade e-mail system in place, others prefer to print and circulate and others find that it helps to discuss issues from the MNYL minutes at your club meeting.   I worked hard to send the minutes out from 5^th September before that weekend and circulated amendments to the fixture booklet I had received  yet still I receive endless calls from persons who in some cases don’t even know what I’m talking about when I refer them to League minutes.   The cup draw went out on 6/9/07 and still I’m being asked ‘who have we got?’.  I’m afraid I refer callers to their club secretary now.

There have been a number of issues with regard to Medway Council pitches since the new contractor, Quadron took over and I must thank clubs who have worked together so well in reversing games or loaned their grounds to get games played.    I am still waiting for a date for a meeting with Medway Council with the MMSFL secretary.

I am also concerned that Graham is still having so much extra work caused by late and incorrect results.  It doesn’t take long to double check your e-mail before pressing SEND.

I have been called upon to chase some late comers (you know who you are) and really your result secretary should be chasing your late comers not telling me they are still waiting for one result within the club.  Fines will reflect the enormous amount of extra work.

We are awaiting information from the F.A. on the measures to be introduced to reduce levels of misconduct on the touchline.

 

7. AGE GROUP SECRETARIES

All age groups:

There are an increasing number of reports that fixture confirmation is not being made in accordance with Rule 10d i.e. by 9 p.m. the Tuesday prior to the fixture.  Fines will be levied for reported offenders.

Emergency referees should be marked as such on the result card against his/her name.

 

 

DEREGISTRATIONS

 

TRANSFERS

 

 

 

Under 8,U/9, U/10 & U/15s Fixture secretary

I did put this in my last report but still 14 sets of mini soccer result cards and 4 U/15s result cards were send to me in error this month.  ALL CARDS GO TO SARAH AS REGISTRATION SECRETARY (Rule 11c).  All offenders will be fined in future.

I will deal with the fixture issues including late notification of fixtures, postponement requests and non played fixtures.

Postponement agreed (Rule 12v) 25^th November 2007 U/9 D1 Woodcoombe Youth v Rainham Kenilworth due to school trip.

I must give a mention to Martin O’Neill of Rainham 84 U/9 for exceptional sporting conduct.  Martin waited 2 hours at his venue to ensure his fixture was played on 9/9/07 following a mistake by the opposition team.  He stated he did not want the fixture decided on paper.

 

Under 8, U/9, U/10 & U/15s Registration secretary

09/09/2007 Woodcoombe Youth Cubs U/8  played an unregistered player Tyler Baxter in their game away at Bredhurst – referred to discipline committee

16/9/07 Sheerness East U/8 charged with playing an unregistered player Dean Blake in their game against Borstal 88 – charge issued referred to discipline committee

23/9/07 Low refs mark of 50 from Royal Princes Park U/8 for their game against Valley Colts Foals  - received and forwarded to Vic Smith.

 

My Report:-

Phew………….. I feel I’ve lived through a whole season in the space of the last four weeks. But the most annoying thing  is that most of the problems I’ve had to deal with could have been easily dealt with if the League minutes had been passed onto the relevant people within clubs and that people actually spared some time to read them. Fines have been issued for cards being delivered to the wrong place and some more than once despite emails telling them. I have had five notes from the Post Office already this season where people have failed to put the correct postage on the size of the envelope they have sent their results card in. If you’re not sure check out www.royalmail.com for details. On the brighter side it’s nice to put faces to names when you’re delivering your registrations and result cards and nice to have a chat to people who call round to see how they’re doing. Please please check your result cards carefully so that next month the fines aren’t quite so high. Have a good October good luck to all in the first round of the cup

Sarah xx

Under 11s secretary

I’m  pleased with the administration of the U/11s – I must have trained you well last year!  Very few fines in my age group – just check you put the result the right way around on the card.  Also make sure you use the right postage for your envelope.  A normal 1^st class stamp will only cover an envelope of 240 x 165 mm maximum but up to 100g.  After that you need a ‘large letter’ stamp.   Royal Mail will not deliver 2nd class instead if you use a 1^st class stamp. 

Postponement agreed (Rule 12v) 7^th October 2007 U/11 Div 3  Borstal 88 v Strood 87 due to school trip.

Unregistered player Wigmore Youth U/11 on 09/09/07 Aaron Harris referred to discipline committee.

 

Under 12s secretary

Postponement agreed (Rule 12v) 4^th November 2007 U/12 D1 Riverview Utd. v Horsted Youth due to school trip.

 

Under 13s secretary

Can I please remind all teams to make sure they put enough postage when sending in their result cards.  All make sure when signing players I receive the form by the Tuesday.

I would like to wish all teams the best of luck for the season and look forward to working with you all.

Once again, if you find it difficult to contact me please leave a message on my answer machine.

Under 14s secretary

Nothing to report

 

 

Under 16s secretary

Hope you are all having a good season so far.  I have been out and about watching some of the under 16s and on the whole am pleased with the attitude of players/supporters towards the league appointed referees.

Just a reminder to all as you seem to have forgotten during the summer months – NO coaching if you act a club linesman, NO smoking on school premises and keep supporters away from the touchline, it makes both the linesman and referees job a lot easier.

Good luck to you all in the cups.

Under 18s secretary

Nothing to report this month.

 

8.   TREASURER’S REPORT

Players statements have now been sent to all clubs,  please make payments within 14 days 

An updated list will be sent in January and again at the end of season.

 If you suspect any number to be wrong, please contact the age group secretary ASAP    

 

9.   REFEREES SECRETARY

Clubs are AGAIN reminded that they must NOT appoint referees from the league list to their club games without reference to me. The correct procedure, if a referee is needed, is to ring me the Sunday before the game and leave me the details. I will then ring you before Wednesday with a referee, provided one is available.

 

Clubs are also reminded that under 16 and 18 games must kick off at the times stated in the handbook to facilitate the appointment of referees. Where a change becomes unavoidable, they must contact me, at least seven days before the fixture and agree an alternative course of action. Kick offs at times other than 1000/1030 or 1330/1400, will not be permitted in these age groups except in extreme circumstances and with the required notice.

 

10.   RESULT SECRETARY/WEBMASTER’S REPORT

I would like to thank all the clubs who have sent in their results on time and in the correct format it is appreciated.

Unfortunately there are a few clubs every week who are sending in their results late or in a format that is unacceptable despite a reminder being sent out after the first week of the season by the league secretary on my behalf.

 

Below is both a copy of rule 11i and the correct format in which I require the results to be sent to me by email.

 

Rule 11i

All results including postponed fixtures, must be emailed, in the body of a message and not as attachments, to the League Results email address by the home team by 6pm on the day the match is played. The subject of the email should be “ ..Club Name.. Results.” Failure to do so will result in a fine and Persistent offenders will be further dealt with at the discretion of the Management Committee.

 

As rule 11i quite clearly states failure to do so will result in a fine and Persistent offenders will be further dealt with at the discretion of the Management Committee.

The fines can be and will be doubled for a second offence and doubled again for a third offence.

 

 

Here is the format that I would like results sent in, no attachments, no away results and no other information such as where the game was played

 

Darland F.C. home results 9/9/07:-

 

U/9 D1    Game 1 Darland FC   3 – 0  Warren Wood

                Game 2 Darland FC   4 – 0  Warren Wood

U\10 D3  Game 1 Darland FC   3 – 2  Strand Wanderers

                Game 2 Darland FC            Strand Wanderers (non played fixture)

U\11 D2                Darland F.C   P – P St Mary’s (water logged pitch)

U/12 D3                Darland FC    2 – 2  Park Wood

U/13 D2                Darland FC    0 – 7  Grain Utd

U/15 D1                Darland FC    2 – 6  Medway Valley

You should also advise me results and any postponements of all Kent Youth Cup games.

 

The correct email address for results is results@mnyl.org.uk any other correspondence for me should be addressed to webmaster@mnyl.org.uk

Just one last reminder that all adverts for players to be added to the web pages should be sent via the club secretary and not direct to me

 

 

 

11.   CUP COMMITTEE  no report this month

 

12.   PUBLIC RELATIONS OFFICER’S REPORT

It is good to see so many reports coming in. I would just like to let you all know how the match reports are to be written or remind you if you have forgotten, If the reports are sent in incorrect THEY WILL NOT BE PRINTED in the papers, sorry to sound harsh but I spend more time sorting the reports out than typing them up.
 

1. AGE GROUP AND DIVISION
2. HOME AND AWAY TEAM (RESULTS ARE ONLY NEEDED ON EKG REPORTS)
3. THE REPORT - THIS IS TO BE WRITTEN USING NO MORE THAN 100 WORDS MAX EVEN IF YOU HAVE 2 TEAMS PLAYING. PLAYERS NAMES TO BE WRITTEN IN FULL WHEN THEY ARE MENTIONED IE. JOE BLOGGS
4. IF YOU WOULD LIKE YOUR REPORT IN THE EKG AS WELL AS THE MN I MUST RECIEVE IT NO LATER THEN 9PM ON SUNDAY EVENINGS
5. ALL REPORTS FOR THE MN ONLY MUST BE IN BY 9PM ON MONDAY EVENINGS
6. THE ADDRESS IS mnyl.matchreports@hotmail.co.uk
7. PLEASE FEEL FREE TO CONTACT ME IF YOU HAVE ANY QUESTIONS

Many thanks
 Claire x

 

13. WELFARE OFFICERS REPORT

Having watched several games so far this season I am concerned for the safety of the players regarding touchlines . I have had to ask several managers and linesman who think they have the right to walk 2 metres on the pitch whilst the game is in progress, to stand back.   Could you please ask all your managers  to instruct ALL   the supporters to stand well back from the touchline , including prams ,bikes kitbags, water bottles etc. This will enable the linesman and manager to walk freely up and down the line without encroaching on the pitch and could also result in your club being charged with misconduct.

Also  a reminder of the language used in front  and directed at children. It is good to encourage but not to abuse.

Taking  and publishing of photos of opposing teams children to put on a club website  without permission is forbidden.

 Mark Sandmann

 

 

The meeting closed at   9.40  p.m..

The next committee meeting is Wednesday, 7^th November 2007 at 8.00 p.m..

 

 

FEES, FINES & COSTS

Charge sheets to be issued with breaches of Rules, together with standard punishments