Medway News Youth League

 

 

 

 

 

 

Minutes of Committee Meeting held at Lordswood Leisure Centre on Wednesday, 2^nd September 2009 at  8.20 p.m..

 

1.         COMMITTEE:

PRESENT:  Vic Williams (chairman), Vic Smith, David Durham,  Christine Carey, Ray Kerr, Martin Harrison, Maria Hooker, Denise Gadsdon, Jim Carey, Colin Fay, Andy Bonneywell, Chris Morris, Ray Swatton, Sue Sandmann, Michele Leadsham, Tim Hunt, Lynn Stoneman and Mark Sandmann

APOLOGIES:  Ian Ballard, Graham Adsett and Keith McCourt

ABSENT:  none

 

2.         MINUTES OF THE LAST MEETING:  (held on 5^th August 2009)

These were agreed to be a true and accurate record and were signed by the Chairman.

There are no matters arising from the minutes.

 

3.         CORRESPONDENCE:

Handbook amendments

Page 3 MNYL Committee U/13 registration secretary Chris Morris e-mail address is now chrismorris34@ymail.com

Page 40 Spartac e-mail is chrismorris34@ymail.com

Page 38 Club secretary for Co-op Sports is now Mrs Hayley Kingsnorth, 13 Castle Street, Queenborough, ME11 5AS phone number 01795 583737 e-mail address unchanged.

Fixture booklet amendments

Page 24 – U/16 D1 number 9 Rainham Eagles Paul Thompson’s phone number should be 01634 401925

Page 26 – number 7 are to be Milton & Fulston Utd Zebras

Page 28 – U/18 D3 number 9 Walderslade Greg Arnold’s phone number is 01634 325182

 

K.C.F.A. Ltd.  League statements of player suspensions dated 6/8/09 and 27/8/09.

There are a significant number of players suspended by the KCFA from the start of the season.  It is important to remember to check eligibility of players if they are new to your team or if you are unsure as the suspension will have been notified to the player, League and previous club.

K.C.F.A. Ltd.  Important Notice:  new address from 7^th September will be The Kent County Football Association Limited, Suite A1, Cobdown House, Ditton, Aylesford, Kent.  ME20 6DQ Telephone (governance), 01622 791850 (development) 01622 792140 e-mail info@kentfa.com

K.C.F.A. Ltd.  KCFA League Development Seminar to be held.

K.C.F.A. Ltd.  Player Insurance.  It has come to light that member clubs are not all correctly affiliating and insuring teams for mini soccer. Two teams per squad in the MNYL should be registered and insured.  All queries should be addressed to KCFA Ltd.

K.C.F.A. Ltd.   Appeal – Milton & Fulston Utd U/18.  The appeal was upheld. Statement made to member clubs at secretaries meeting.

K.C.F.A. Ltd.  Information relating to The FA Charter Standard League Programme.

It was decided to review this document in January 2010.

Wigmore Youth    Copy of correspondence to club from Cerebral Palsy Care.

The committee was delighted to hear that Wigmore Youth continue to raise funds and support the charity.

Medway Council  Notice of works to commence at the Garrison ground to create the Great Lines Heritage Park.  Football pitches will be retained but will need to be moved. 

Following representations by the League the works will now begin in January 2010 but all pitches are likely to be out of use for the remainder of the season.

The League will be working with the Council to find suitable alternative pitches for the 14 teams who share the site.  If any clubs can accommodate their team/s elsewhere please let me know.  I am exploring the suggestion I already have from Valley Colts with the MMSFL.

Black Lion Youth  e-mail re Woodpecker HI  – enquiries being made

Cuxton 91  Suggestion that fixture booklets are supplied to Club Welfare Officers.

The committee did not think this was necessary.  Clubs may request fixtures by e-mail however or photocopy a booklet.

 

4.         CHAIRMAN’S REPORT:

I would like to wish everybody  good luck in the coming season and for this to be a trouble free season, please take a few moments to read the new hand book there is a section regarding the new FA Respect Codes of Conduct and all the committee members.

I would like to thank all the committee members for the hard work over the past few weeks, as you know this time of the year we have to keep to a very tight schedule and unfortunately  a club challenged us on a ruling at the KCFA which the league lost.  I would like clubs to think when disputing the rules it is the clubs who make the rules and not the committee, the committee only implement them on your behalf.

 

 

5.         VICE-CHAIRMAN’S REPORT:

I have been in negotiation with Aford Awards, on behalf of the League, to secure a suitable 3 year deal for supply of trophies.

The committee agreed that Vic Smith should seek the best available deal and commit necessary funds.

 

6.         SECRETARY’S REPORT:

Welcome back!   Funny it is as if we never went away.    I would like to thank all the club secretaries who, like all the various League secretaries have been working like mad to ensure the administration is all in place for the start of the season.  I’m sure there are few people that appreciate the workload unless they have done the jobs and believe that it is as if by magic that everything is in place for each new season.  I always maintain that on the first morning of the season the phones should stop ringing and then we have done a good job. 

I hope everyone involved with the MNYL, especially the players, have an enjoyable season.

 

 

 

 

7.         AGE GROUP SECRETARIES 

ALL AGE GROUPS

Age group secretaries will not process the following unless they are endorsed/signed by the club secretary:-

Requests for postponements

Transfers

De-registrations

Non Played Fixture Forms

Before the start of the season managers should check they have a registration card for every player.  Do not field any player unless you have a registration card or have confirmation from the age group secretary that the player is eligible.  All registrations should now have a  s.a.e. enclosed (Rule 8d).  Registration secretaries will accept registrations until 9 p.m. Saturday, 12^th September 2009 for eligibility on 13^th September but after that all registrations must be received by the appropriate registration secretary by Tuesday 9 p.m. prior to a fixture (Rule 8d(i)).

RESULT CARDS/ MATCH CARDS – send to registration secretaries NOT fixture secretaries

Cards must be received by the age group registration secretary by Wednesday following the fixture.  Please refer to Rule 11 for instructions regarding completion of the cards. 

 

Under 7 & U/8 Secretary

Nothing to report

 

Under 9 Registration Secretary

Nothing to report

 

Under 10 Registration Secretary

Nothing to report

 

Under 9, U/10 & U/13 Fixture Secretary

Please note that I am responsible for fixtures only, requests for postponements and non played fixtures.  Result cards should be sent to Denise, Maria or Chris Morris as appropriate and not to me.  Please don’t forget that all postponements to be applied for as per Rule 12v.

Jim Carey

 

Under 11 Secretary

I wish all the teams good luck for the season.

I’m hoping to keep fines to a minimum but please help yourselves by double checking cards before posting them to me.  Please check the postage is correct for the size of envelope you are using. 

Colin

 

Under 12 Secretary

Nothing to report

 

Under 13 Registration Secretary

I would like to wish all teams in the U/13s good luck for the season. My new e-mail

address with immediate effect is chrismorris34@ymail.com  

 

Under 14 Secretary

Nothing to report

Under 15 & U/18 Secretary

Nothing to report

 

Under 16 Secretary

Nothing to report

 

8.         TREASURER’S REPORT:

Will all clubs please pay all monies due promptly this season  to avoid the need for reminders and fines for non payment.  All statements/invoices should be paid within 14 days – Rule 25

 

9.         REFEREES SECRETARY’S REPORT:

Would any available referees please register with me as soon as possible if you have not already done this.  I am particularly in need of referees for 13/9/09 to cover for holidays.

 

10.       RESULTS SECRETARY’S REPORT:

Please ensure that club results secretaries are all aware of the amendment to Rule 11(i) when sending results.  All postponements must be notified to me and in the case of U/7 & U/8 games no results are required but it now must be reported ‘played’ or ‘not played’ instead.

 

11.       DISCIPLINE OFFICER’S  REPORT:

The following clubs failed to submit the club referees form despite a reminder on 27/8/09:

Anchorians; Bredhurst Juniors; Riverview Utd.; Woodpecker HI; Earl Juniors; Valley Colts; Borstal 88.   All are in breach of Rule 5h and are fined £10

All clubs now have until midnight 12/9/09 to send the form or the fine will be doubled.

I am concerned by the number of clubs that have submitted a NIL return.  Please don’t forget you must update the form before using a referee.  If the referee is not registered with the League or club then the referee can only be used as an ‘emergency’ appointment.

 

12.       CUP COMMITTEE

The cup draws took place before this meeting at the secretaries meeting.

Dates of cup finals are being agreed with the Garrison Ground and will be notified next month.

 

Unfortunately the following rule amendment, agreed at the AGM on 16/6/09,  by a majority of member clubs, has been omitted from the new constitution/handbook. Please ensure managers and referees are aware of the changes:

Rule 24 Cup Competitions: amend sub paras:

j)        All cup matches are to be decided on the day. In the case of mini-soccer both games must be fulfilled, with standard points awarded for each game. The winner being the team with most combined points.

 

k)      In the event of a drawn game ( equal points for mini-soccer), extra time of 5 minutes each way for under 9 and 10 age group, 10 minutes each way for under 11’s through to under 16’s and 15 minutes each way for the under 18’s will be played. Extra time for mini-soccer will be played by a composite team selected from the players or substitutes from the two preceding games that resulted in the need for extra time.

 

l)        If the scores remain level after extra time the match will be decided by taking of kicks from the penalty mark in accordance with FA rules.   

 

 

13.       PUBLIC RELATIONS OFFICER’S REPORT :

The notes/ guidance on report writing will be sent to new clubs and to others upon request.

 

14.       LEAGUE WELFARE OFFICER’S REPORT:

I have noticed that the plastic tapes can become detached from the Respect  barrier poles in high winds.  Please be aware of this hazard and I recommend that if it appears necessary remove the tape to avoid an injury being caused by the tape whipping anyone. 

 

           

 

 

 

The meeting closed at  9.15 p.m..

 

 

 

 

 

 

The next MNYL Committee meeting will take place on Wednesday, 7^th October 2009 at  7.30 p.m.

 

 

 

 

FEES, FINES & COSTS

                              Charge sheets to be issued with breaches of League Rules